The Portland to Coast Relay Walk is held in conjunction with the Hood to Coast Relay and Portland to Coast High School Challenge.
What: The Portland to Coast Relay Walk is a competitive walking event, and participants are not allowed to run at any point.
When: The event is usually held the last weekend before Labor Day, usually on the third or fourth weekend of August. Dates are posted on the Important Dates page. For 2009, the event will be held August 28 and 29.
Where: The route is 127 miles long, beginning in downtown Portland, Oregon and finishing on the beach at Seaside, Oregon. The route is broken into 24 legs, each from 3.5 to 7.7 miles long.
Who: A standard relay walking team is comprised of 12 walkers, split into two vehicles. Each team member walks in a set order, with each walking two of the 24 legs. Teams may be comprised of fewer members walking more legs, but must keep to the rotation order. The entries are limited to 400 teams. Each team must also provide three volunteers to staff the event exchange points. Teams are disqualified if their volunteers do not attend the training session or work their assigned shift.
Registering a Team: Team registration opens in October each year. The full registration fee must be paid by check at the time of registration. The quota of 400 teams sells out and early registration is strongly recommended to get a team spot. The registration fee for 2015 was $1080 per team.
Joining a Team: Individual walkers may join existing teams as those teams have drop-outs. The Team Matching Forum page is provided for walkers and runners looking to join a team or team captains looking to fill up their team. Each team determines what fees they require from walkers, which will vary based on team expenses and sponsorships.
How to Form a Portland to Coast Relay Walk Team
A Portland to Coast Relay Walk team is comprised of eight to twelve walkers.
When to Register the Team: The team captain must register the team between the opening of registration in October and the point where 400 teams are already registered. While there have been years where the field did not sell out, it is best to register the team before January 1. The Hood to Coast running relay, by comparison, always fills up the first day registration is open. Portland to Coast web site
What is Needed to Register: Only the team captain’s information and a team name is necessary to register the team, but the captain must pay the full registration price of $1080 upon registration, by check. This puts pressure on the captain to enlist as many walkers as possible and/or secure sponsorship for the team before registering.
Team Captain’s Role: The team captain will be the main point of contact between Hood to Coast/Portland to Coast and the team members, primarily through email and the internet. They need access to the internet and email in order to send electronic invitations to the team members to join.
Team Budget: Savvy team captains will begin recruitment in September and get monetary commitments from each walker or secure the sponsorship. Teams will have additional expenses such as gas for the vehicles, decorations, t-shirts, food, and lodging if necessary. A cost per walker of $150 is reasonable without lodging. The team captain should make out a budget before recruiting walkers.
Walkers: Teams may decide that they want to be female-only, male-only, mixed, and/or masters (all members over age 40). This will restrict recruitment to walkers in those categories. Teams who intend to race rather than just participate for fun may have speed standards and reject slower walkers. Teams looking for camaraderie and fun may screen their team members for people who fit in with the personality of the team. As everyone will be in a van together for the better part of two days, finding compatible team members is critical. But it can be difficult to predict how sleep deprivation and exhaustion can affect people.
Enlisting Team Members: The team captain logs onto the Hoodtocoast.com web site and enters the name and email address of team members to invite to join the team. The team member must have a unique email address (no duplicates within the team), and once they receive the email invitation they have to log into their team roster and complete their registration. If they are joining the team after a certain cut-off date, additional fees will be charged at that time for additions and substitutions. The newest walker has to pay the fee via credit card when they log into the site to join the team.
Vehicles: To transport the walkers during the relay, two vehicles that can seat 6 to 7 people are needed — a van or large SUV. Only two team vehicles are allowed on the course, and there are two stretches of 5 exchanges where only one team vehicle is allowed. For this reason, in order to stay within the rules, it is necessary to have two large-capacity vehicles. It is difficult to find rental vans for the Hood to Coast/Portland to Coast weekend in the Portland Metro Area. If rentals are needed, start very early but expect difficulty. Enlist sponsors and team members in borrowing or renting vehicles.
Volunteers: In addition to the team members who will be walking, the event requires each team to provide three volunteers who may be assigned anywhere along the course for a four-hour shift at the exchange points, start or finish. These volunteers must enter their contact information on the team roster on the web site and attend an online training session before the event. If volunteers do not attend the training session or present themselves for their shift, the team is disqualified.
Enlisting Volunteers: Like the walkers, the volunteers have to have a unique email address and be invited by the team captain to be a team volunteer. They respond to the email invitation and sign into the HoodtoCoast.com web site and complete their registration as a volunteer. They will be assigned their tour of duty upon enlisting.
Training Together: Once a team is recruited, it is good to schedule regular walks together throughout the spring and summer to get to know each other’s strengths and personalities. This will also ensure that walkers are used to walking for three to seven miles at a time.
Lodging at the Coast: Hotel rooms are at a premium during Hood to Coast/Portland to Coast weekend, and houses in Seaside have a minimum five to seven night minimum for rental. Expect to budget $1000 or more for house/hotel room rental. If a team wants to secure lodgings, start early in the year and also consider staying in nearby cities and towns such as Astoria.
What Does the Team Captain Do?
A Portland to Coast Relay team captain will be the sole point of contact between the Hood to Coast/Portland to Coast organization and the team. It is essential that the person designated as captain has internet access and checks their email regularly.
- The team captain doesn’t have to be the actual leader of the team, but they are the one who has to follow-through on ensuring team members and volunteers are registered, deadlines are communicated and met, and updates and information sent out to the team members.
- The captain registers the team via a mail-in form with his/her name and the team name and submits the full registration payment at that time, by check or money order only. Team captains must not delay too long in this, as the event sells out some years. It is safest to register the team between October and December rather than waiting till spring.
- Once the team’s registration is accepted, the captain has access to the Hood to Coast web site to send email invitations to team members and volunteers to join. How to Form a Portland to Coast Team
- The team captain receives the paper copy of the Portland to Coast Handbook, as well as email updates and reminders.
- The team captain or designee attends Packet Pickup and the Captains Meeting in August.
- As team additions and substitutions are needed, the captain must use the Hood to Coast web site to submit changes and invitations to new team members or volunteers.
What a Team Captain Can Delegate
The team captain does not have to be the true leader of the team, that can be an individual on the team or associated with the team who enjoys that role. Other team members or associates can arrange for training, recruiting team members and volunteers, vehicles, gear, team shirts, lodging, food and other essentials. Here are some other duties the captain normally performs that can be delegated:
- Attending the Packet Pickup and Captains Meeting
- Ensuring the volunteers make it to Volunteer Training (or the team will not be allowed to start)
- Checking the team in at the starting line the morning of the event.
- Turning in the timesheet at the finish.
What a Team Captain Can’t Delegate
The team captain must check email and postal mail regularly for event updates that need to be communicated to the team. Their email address and password for the Hood to Coast web site is needed to add team members and volunteers. If they are unable to do this function, they need to share those codes with someone else associated with the team who will perform that function.
What Does Each Walker Do?
A full Portland to Coast Relay team has 12 walkers. Each walker walks two legs of the 24 legs of the relay.
The legs range from 3.5 miles to 7.8 miles long. Some are flat, some are very hilly, and two include long gravel stretches. Most or all of the walkers will have one leg that is in the dark. Restrooms are only available at the start and end of each leg.
Essentials needed to be a Portland to Coast walker:
- Able to walk 6 miles twice.
- Able to walk unaccompanied after dark.
- Able to walk for 6 miles without a restroom break.
- Able to get along with 5 or more other people in a van for 24 to 30 hours.
Joining the Team:
The walker joins the team by paying whatever team fee the team sets and accepting the email invitation sent by the team captain. The walker logs onto the HoodtoCoast.com web site, signs the waiver, and updates their personal information for the team roster online.
The walker needs to determine his/her race speed accurately. The web site asks how long they take to walk a 10K (6.2 mile) walk. Every walker walks faster than usual on Portland to Coast, as the spirit of the race overcomes them. Walkers should not enter a time more than 90 minutes for a 10K (a 15-minute mile) unless they are relying on their actual time from a previous Portland to Coast leg. Teams are penalized if they are faster than stated, so it is essential to guess that the walkers are faster than they might actually be. A rule of thumb is: fast walkers 10-12 minute miles, moderate walkers 13-14 minute miles, slow walkers 15 minute miles (or actual time from a previous Portland to Coast leg).
What Gear Does a Walker Need?
- Comfortable walking clothing for walking at their fastest speed: usually shorts and a short sleeved shirt for day, may need a vest or long pants for the colder legs in the Coast Range.
- Hat, sunglasses, sunscreen
- Comfortable running/walking shoes
- Flashlight or headlamp and reflective vest for night walking and for leaving the van at night to use the restroom, etc.
- Water bottle and holster/fanny pack or camelbak to drink while walking.
- Warm jacket for the colder temperatures at night in the coast range, to be worn when exiting the car, going to the restroom, etc.
- Anatomy of a Portland to Coast Walking Leg
- The team van pulls into the exchange area and parks safely. Portable toilets are available. The timer and the walker proceed to the exchange area and wait for their walker’s number to be called as they approach the exchange.
When the incoming walker’s number is called, the walker-on-deck goes into the exchange point and awaits the handoff of the wristwrap “baton.” They grab the wristwrap, slap it on their wrist, and take off walking.
The timer records the time of the exchange and escorts the incoming team member to the restroom and van. Then all team members get into the van and proceed along the course.
The van pulls over only where the road shoulder is wide enough that all four wheels are on the far side of the white fog line. They await the walker who is walking to cheer for them, run them out water or other needs, etc. Once they pass, the van pulls out and pulls up the road another mile or more to do this again.
It is forbidden for vans to trail along behind their walker as this would completely block traffic on the two-lane country roads that must be traveled by the 800 Portland to Coast team vans, volunteers, and local residents. Walkers have to be able to walk solo for most of their leg.
The route has very few turns, and any turns are staffed by volunteers and signage to keep the walkers on course. Maps of each leg are provided in the Portland to Coast Handbook and can be printed from the web site.
The walker walks her best speed and will pass and be passed by walkers from other teams. This is known as “road kill.” The vans of other teams are constantly passing by on the course, and generally everyone is cheering for everyone else. Vans regularly give aid and assistance to the walkers from other teams.
At night, the walker uses a flashlight or headlamp to see the road ahead and to alert oncoming cars. Generally, there are very few oncoming cars, but hundreds of team vans passing by. There are no streetlamps and few houses or other lights out on the legs that are walked at night. It is allowed for other team members to walk with the official walker, but as this will tire the co-walker, it may not be practical.
There are two legs where the van has to take a different route and cannot support their walker at all during that leg. Water is provided to all walkers at one point on these legs.
The van has to get to the exchange before the walker to drop off the timer and next walker and give everyone a chance to use the portable toilets. This means they must leave the walker a mile or more from the exchange. Later at night, there are often long backups getting into the exchanges.
As the walker approaches the exchange, a volunteer spots and calls out their number so their next team member can go into the exchange and get the handoff.
The timer records the time of the handoff and escorts the walker to the restrooms and van. Now the walker can rest until her next leg, which will be 12 hours or more later.
What Do the Team Vans Do?
A typical Portland to Coast Relay Walk team has two vans or large-sized SUVs that can hold six to seven people, an ice chest, and gear. Only two team vehicles are allowed on the course, so a full team of 12 people needs two large-capacity vehicles that can comfortably seat 6 people for 12 hours at a time.
Not Too Big
No vehicles wider thant 6 feet 6 inches or longer than 20 feet are allowed. No motor homes, buses or limos are allowed. Only two vehicles are allowed per team. Very tall decorations on the vehicles can cause problems on the course as well, as the team vehicles park alongside the road or in exchanges with overhanging trees. The vehicles must be able to pull off of roads onto shoulders that are narrow, and share them with the vans of other teams. This is the reason for the vehicle size restrictions.
Some teams also have a non-walking driver in one or both vehicles, while others share the driving duty amongst the walkers.
The Portland to Coast provides a team placard that must be displayed in the two vehicles. There are two stretches of the course where only one of team vehicles can be on the course, the one with a number of a different color.
If a team needs to rent vans, they should begin searching early in the year. It can be difficult to impossible to rent them in the Portland area, they are likely to need to rent them from more distant cities. It is best to recruit vans from among team members, their families and sponsors.
Gear needed in the team vans:
- Ice chest for drinks and food.
- First aid kit that includes cold packs and elastic bandages for sprains.
- Extra toilet paper and hand cleansing gel.
- Flashlights, extra batteries.
- Cell phones and handheld radios
- Jumper cables, tow rope, emergency flares
- Extra keys to the vehicle. (Many a time teams lock themselves out of their vehicles in all of the excitement and exhaustion).
- Large “Walker on Road” sign required on back of vehicle.
- Van Decorations
- Teams use vehicle window paint and other decorations to decorate their team vehicles.
The vans support their walkers while they are walking, but are forbidden from pacing just ahead of or behind the walker. The race already creates a large traffic jam on 2-lane rural roads, and such behavior endangers the race and is unnecessary.
Drivers pull out of the exchange and pull ahead 1-2 miles on the course. They find a place where they can safely park with all four wheels on the far side of the white fog line. The course is patrolled by police who remind and ticket those who forget this rule. The team members can then await their walker to give them water, see if they have any other needs, etc. Then they pull ahead another 1-2 miles.
Once they are within a mile of the next exhange, they need to proceed to the exchange to get in place before their walker arrives. The walker-on-deck will need 5-10 minutes for last preparations, restroom use, and walking to the starting line. At some exchanges, the van may have to park a quarter mile or more from the actual exchange.
At night, it is a courtesy to dim or turn off your headlights when parked, to help the walkers preserve their night vision so they can see road hazards, etc.
Food and Gas
Except for the first legs through Scappoose and St. Helens, there are no places on the course to buy food or gas. The vans need to refuel and stock food ahead of time, in St. Helens or Astoria.
Driving Tips and Tricks
- Drive the course beforehand to familiarize yourself with the route.
- Make at least two copies of the Portland to Coast Handbook for the van to be used by the driver and by the walkers.
- Enlist a navigator in the shotgun seat (front seat passenger) to assist the driver with instructions.
- Program the exchanges into an onboard GPS unit, addresses and waypoints are provided in the Portland to Coast Handbook.
- Do not pull off where it is unsafe. Every year vans have to be pulled out of ditches, and everyone may be injured if you roll the vehicle off a soft shoulder into a ditch or ravine.
- Do not impede traffic, proceed at a safe and reasonsable speed.
- Cell phones do not work between St. Helens and the final exchange above Seaside. Handheld radios can be used to communicate between team members and the van.
- Provide emergency assistance to other teams and walkers as you can. It may be a race, but there is no prize money, and helping others is priceless. Over the years, our team van has pulled other vans out of ditches, helped build a ramp out of an exchange, and relayed word of injured walkers. In return, we’ve been given food, drink, and cheers.
If you need to sound an emergency, the signal is 3 blasts of the horn, pause, 3 blasts, pause, 3 blasts, repeat until someone responds. Walkers and drivers who have medical training are encouraged to respond to the signal. There is a medical team patrolling the course, but the course extends from Mt. Hood to Seaside and they may not be immediately available.
Assuming a full team of 12, Van 1 begins in Portland with six team members and their six legs end at the fairgrounds in St. Helens. Van 2 with six walkers takes over here. Van 1 now has several hours to rest, get food, etc. They can remain at the fairgrounds, or go to St. Helens High School where showers and a sleeping area are provided from 11 am on Friday. Or they may proceed via the alternate course to the sleeping areas on leg 24 and at Exchange 24 in Mist.
Only the van with the colored placard is allowed on the course between St. Helens and Exchange 23/Highway 47. The Van 2 walkers will go up into the Coast Range. Two legs have a substantial stretch of gravel, and vans should try to go slow enough to not dust the walkers badly.
The next van exchange is at Mist, where Van 2 will hand back over to Van 1. Van 2 now can either rest, eat and sleep in the sleeping areas provided here and nearby, or proceed to the sleeping area at Exchange 30, on Hwy 202 west of Olney. Race traffic gets very heavy all along Highway 202, and it can take hours to get to the next van exchange on Leg 30. Alternate routes are to take Hwy. 47 north to Hwy 30 and from there to Astoria and back in to Olney, or Highway 103 from Jewell to Hwy. 26, then to Highway 101 and through Astoria to Olney.
The final van exchange is on Highway 202 east of Olney. Van 1 hands over the baton to Van 2, and then is free to proceed to Seaside or to camp and rest for a few hours until the team is approaching the finish.
Parking in Seaside
Team van parking is forbidden in most of Seaside west of the Necanicum River. Lots and shuttles are provided as designated in the Portland to Coast Handbook. In order for the team to walk into the finish together, it is wise for the van to find parking and a shuttle 30-45 minutes before the final walker is expected to finish.
Abandoning the Course
If a van needs to abandon the course due to injury or mechanical problems, leave word at an exchange so they can assist in contacting the other team van. Recall that cell phones do not work over most of the course and it may not be possible to contact your other team van.
What Gear Does the Team Need?
Portland to Coast Relay teams need a variety of gear in each of their two team vehicles.
Van placards: Each vehicle needs a “Walker on Road” sign on the back, which the team must create. They need to place the team numbers from the registration packet on the outside window both front and back of each vehicle. The colored one goes on the front window of Van 2 to show it is allowed in the restricted zones of the course, legs 19-23 and legs 32-36.
Flashlights: Each team has to show they have two working flashlights when they check in at the Start. Walkers are required to carry a flashlight between 6 pm and 7 am. Headlamps and headlight hats count as flashlights. But in reality, each team member should bring a flashlight and extra batteries to ensure the team has enough working flashlights. Each person will need a flashlight for leaving the van at night to journey to the portable toilets, record the incoming walker, wait on deck, etc. A headlamp is especially useful for restroom trips – there are no lights in the porta-johns, parking areas, etc.
Reflective vests: Each team must show they have two reflective vests when they check in at the Start. Walkers must wear reflective vests between 6 pm and 7 am. It is wise for all team members to have a reflective vest to wear when exiting the van after dark at the exchanges. There are no lights at the exchanges and other van drivers have been up most of 24 hours and are focused on getting their walkers to the exchange and getting back out on the road. Give drivers every chance to see you after dark.
Scoring Sheet, Timepiece, Pen: A clipboard with the scoring sheet and a timepiece that displays down to seconds is needed. Some teams use stopwatches to record elapsed times. Others just record the time of day from a watch down to seconds. A program is available for Palm products that will record the times and download at the finish. It is good to attach a small flashlight to the clipboard for night use at dark exchanges. Many teams record the times on a copy of the scoresheet and then transfer them to the official scoresheet by the Finish.
First Aid Kit: Each van needs a first aid kit to deal with sprains, cuts, and other minor mishaps. No first aid is provided by the event. Carry ice in an ice cooler and instant ice backs and ace bandages for use for sprains. Carry sports drink that replenishes electrolytes, such as Gatorade or Powerade, to use for heat sickness. Good blister and chafing items are needed: petroleum jelly, bandages, alcohol wipes.
Cooling Items: A sprayer or spritzer is welcome on the hot legs of the walk. Bandannas soaked in ice water can help cool down walkers after a hot leg. Teams get goodwill from other teams by spritzing any walkers who desire it.
Water and Snacks: The event only provides water for walkers on two legs where no van support is allowed. Each van must carry enough water and sports drink to support their own team members. There is little chance to restock along the course after St. Helens, so teams need to plan ahead. Snacks and drinks are sold at exchanges 18, 23, 25, 28, 31. Fred Meyer in Scappoose provides a free 24-pack of water coupon for teams for use during the event only.
Cell phones: Have all team members with cell phones bring them and record their numbers for easy use. Cell phones do not work between St. Helens and Mist. Some work in Mist. Again, they do not work from Mist to the last exchange before Seaside. You will need alternate communications.
Radios: Because cell phones don’t work, it is good for vans to carry two or more radios to contact their other van, and for their walker to carry if so desired. It is useful at night when the van is backed up trying to get into an exchange to be able to communicate with their walker on the course.
Ice Chest: To keep ice, food, and drinks cold.
Comfort Items: Pillows, blankets, etc. for the van. Tarp for sitting on ground at sleeping areas. Campstools.
Cleanliness and Health Items: Extra toilet paper, disinfecting hand gel, tissues, paper towels, insect repellent, sunscreen.
Fun Items: Van decorations, games, music, treats for volunteers along the route.
What Not to Bring
Forbidden on the course:
- Open containers of alcoholic beverages.
- Highly discouraged on the course: Headphones/earbuds.
What Do the Team Volunteers Do?
Each Portland to Coast Relay team must provide three volunteers to work at exchanges, start or finish lines to staff the race. Only teams that have no team member living within 100 miles of Portland are exempt.
Volunteers must be 18 years old or older and must be without physical limitations as their jobs will require standing, walking, etc. for four to five hours.
If a team cannot provide three volunteers who complete the online Volunteer Training, they cannot start the race. If their volunteers do not report for their shift, the team is disqualified.
The team captain enters the volunteers email addresses onto the online team roster and sends them an invitation to go to the online roster, enter their personal information, and choose a shift to work. This registration opens February 1, so the sooner volunteers are enlisted, the better the selection of shifts. First come, first served.
Volunteer Shift Times
Volunteer shifts are four to five hours long, and may be at any of the 23 exchanges, Start, or Finish. Selecting a shift for early morning Friday is likely to snag assignments between Portland and St. Helens. Selecting a late morning shift on Saturday is more likely to result in an assignment between Olney and Seaside. Asking for a shift Friday afternoon/evening or the wee hours of Saturday will result in a placement at the exchanges in the Coast Range between St. Helens and Olney.
The Volunteer Training is held twice, once on a Saturday and once during the week. The volunteers have to appear at training or the team will not be allowed to start. Volunteers receive their volunteer shirt and basic training about their duties.
Volunteer Job Assignments
Volunteers perform the following sorts of duties:
- Directing vans into parking areas at the exchanges.
- Spotting approaching walkers at the exchanges and calling out their team number.
- Monitoring the handoffs at the exchanges.
- Checking in teams at the start.
- Handing out medals and directing walkers through the finish chute at the finish.
- Volunteers must not bring dogs or children to their assignments.
Volunteers should wear their volunteer shirt, but they also should wear appropriate clothing for sun protection during daytime shifts and to stay warm at night as it gets very cold in the Coast Range. The final five legs into Seaside usually have a heavy mist/rain, so waterproof clothing is suggested.
Volunteers might want to bring their own campstool to sit on if they think they will need a break, as none are provided. They should bring their own snacks. Water is provided, but they may wish to bring other non-alcoholic beverages.
Rewarding Your Team Volunteers
Teams may order additional medals and shirts or other Portland to Coast gear to give their volunteers.
The final walker of the team starts the last leg. Now it is a race to get the rest of the team to the finish of the Portland to Coast Relay.
Teams usually have two team vehicles. But most of downtown Seaside is restricted for team van parking, except in driveways or parking lots of hotels and houses rented by teams.
Parking lots are established on the outskirts of downtown Seaside, some with shuttles, others in a half mile or so of the finish line.
Walking teams generally finish in the morning, before the Hood to Coast vans have completely filled the town. It is usually possible to support the final walker at the one mile mark, then head into Seaside to park and get everyone else to the finish line.
The team finish time is recorded from a timing chip the final walker wears on her shoe. This time is recorded right at the entry to the beach sand from the promenade. Only the final walker can cross this mat. All other team members have to detour about 2 blocks up to the promenade steps to get down to the beach and to the Finish. The can wait in a team waiting area for their walker to arrive. Or, if the final walker arrives first, she waits for the rest of the team to arrive to cross the finish line and have the team name announced. Since the finish time has already been recorded, a wait of several minutes to even hours is not significant.
Teams want to finish together to have their name announced and to get the offical race photo taken together. The final walker collects the medals for the team and everyone heads into the photo chute. Water is provided.
The team captain has 30 minutes after the official finish to turn in the team scoring sheet. Print outs of the team standings are produced regularly and posted at the scoring tent. These are also available online.
After the photo, team members can browse the Portland to Coast gear shop, pick up on-course photos, browse sponsor booths for giveaways, buy food and drink, and enjoy music and live bands.
But the most fun is hanging around the finish, listening to team names and enjoying the team costumes. This is where the party is.
The Portland to Coast Award Ceremony is at 5:45 pm on Saturday, in front of the main stage on the beach. The top six teams in each category and the top five overall teams are announced.
Teams also vote for the Best Decorated Van, Best Team Name, Best Team Spirit/Outfit and Outstanding Volunteer when they turn in their scoring sheet.
Rules for the Portland to Coast Relay Walk
The Portland to Coast Relay Walk has several rules to ensure that the race is walked, not run, and that safety and courtesy are ensured.
Disqualification Rules: violate these rules and the team will be prevented from starting and/or disqualified.
1. Failure of 3 team volunteers to show up at the mandatory training. Teams may send “ringers” but they need to be three in number and ensure that their volunteers get the info provided at the training. If they don’t go to training, your team can’t start the event.
2. Failure of any of the three volunteers to show up on time at their assignments, including going to the wrong assignment. This results is disqualification after the race.
3. Improper substitution of walkers. A walker who can’t complete his/her leg can ONLY be substituted by the next walker in sequence. For mixed gender teams, they must be substituted for by the next walker on the roster of the same gender. Once a walker abandons his/her leg, she can’t walk another leg. No alternates can be added to the team after the team starts.
4. Using an oversize vehicle on the course. Vehicles can be no wider than 6 feet 6 inches, nor longer than 20 feet. Only two vehicles are permitted per team.
5. Walkers failing to use reflective vests and lights from 6 pm through 7 am, and must wear the wrist wrap.
6. Being a public nuisance by littering, urinating, or defecating on private property along the course.
7. Having the second team vehicle enter the areas restricted to only one team vehicle. (Legs 19-23 and 32-36.)
8. Not turning in a completed scoring sheet.
9. Starting the race earlier than the assigned time.
10. Having an unregistered walker on the course.
11. Open alcoholic containers in the vehicle or along the course, drinking or inebriated team members or volunteers along the course.
60 Minute Penalties
1. Walking on the incorrect side of the road. For legs 14-16, walkers are on the right side of the road. For all of the other legs, they must stay on the left side.
2. Being abusive to volunteers
3. Not displaying vehicle signs.
30 Minute Penalties
1. Dropping off a walker or support people at the exchange instead of parking first and having them walk to the exchange. This creates traffic jams, which this rule seeks to avoid.
2. Parking within 500 feet of the exchange.
3. Tents of any kind, in either the sleeping areas or the parking areas. This may seem like an excessive rule, but it is very easy for a van to back over a tent or people who are outside the vans in sleeping bags in the middle of the night.
4. Any unsportsmanlike or unsafe conduct as determined by a race official.
5. Not following the instructions of any volunteer.
6. Van decorations that are overtly sexual or use foul language. There are a lot of families along the course and in Seaside, so keep it clean.
Penalties for Running
Many people are confused by what is walking vs. a slow jog. A walk keeps one foot on the ground at all times and has a heel to toe motion. Racewalkers can do this and still achieve extremely fast speeds of 7-8 minute miles. But it is easy to observe untrained walkers breaking into a run or crouched jog. Teams can observe and report walkers seen running with a protest form provided. The form must be turned in within 30 minutes of the team finish.
1. A team seen running by on one leg by two or more other teams will be assessed a 90 minute penalty.
2. If a team is seen running on two legs by two or more teams, they get a 120 minute penalty.
3. If a team is seen running on three or more legs by two or more teams, they are disqualified.