Do you need to a hire a party planner for your next function? The answer: it depends… If you are extremely detailed oriented, have excellent follow up skills, know how to hire staff (if they are needed for a party such as bartenders and servers), and, have tons of free time on your hands then you can probably plan your own party. If, however, you answered “no” to any of the scenarios just mentioned then it is to your advantage to hire a professional party planner.
Events when a party planner becomes a must
There are times when anything less than a professional party planner is unacceptable. Here is a sample of events where a party planner should be hired:
- Engagement parties
- Anniversary parties (especially milestone anniversaries such as 25th or 50th anniversaries)
- Company holiday parties
- Charity fund raising events
Events when a party planner might be required
There are certain events in life that require a celebration, but, depending upon the size of the party and the formality of the party, you might want to tackle the project yourself or you might find a party planner is helpful. Here is a list of events that could fall into this category:
- Wedding rehearsal dinners/parties
- Bar/Bat mitzvahs
- Holiday parties (such as New Year’s Eve at home parties)
- Milestone birthdays (such as 16th, 21st, and, 50th birthdays)
- Local fund-raisers hosting a party or gala to raise money
- Formal dinner or cocktail parties at home
Events when you really do not need a party planner:
Then there are events that can easily be handled without a professional party planner. Some of these events include:
- A child’s birthday party
- An informal dinner party at home
- Superbowl party
The good news is that party planners can be life-savers in certain situations, but, good party planners aren’t easy to find and they will not come inexpensively. Most party planners set a flat fee, some charge 10 to 40 percent commission of the allotted party budget, and, yet others charge by the hour. In demand party planners will receive $75 per hour or more in smaller cities and towns, and, large city party planners will often receive $150 per hour and go upward from there.
When hiring a party planner, word of mouth and references from friends and co-workers will usually yield the best results. Things you’ll want to take into consideration when hiring a party planner are their experience and references, and, it’s your right to demand to see photos of past parties they have orchestrated. Be sure your party planner is bonded and insured, and, finally make sure your personalities are a good fit, otherwise, you may be constantly butting heads how to do things.